Professional Coordination Services

OEM is pleased to offer two levels of service to better accommodate our clients needs. Fees are based on the level of service and number of event participants.

Level I

  • Planning meetings
  • Budget preparation
  • Meeting space scheduling and set up
  • On-site supervision of registration
    *One event coordinator for 3 hours*
  • Hotel room block arrangements
  • Food and beverage selection and coordination
  • A/V coordination
  • Shuttle transportation
  • Equipment rental
  • Coordination of printing/reproduction of call-for-Papers, brochures, and/or conference proceedings
  • Sign coordination


  • 1-199 people @ $500.00 per day
  • 200-399 people @ $750.00 per day
  • 400 + @ $1000.00 per day
    Clients are also responsible for direct cost and expenses

Level II

In addition to Level I, services include:

  • Process registrations
  • Manage registration database
  • Site evaluation
  • Provide check-in list
  • Provide participant list
  • Create nametags
  • Complete on-site conference management (8hrs)


  • $35 per person registered
    Clients are also responsible for direct cost and expenses


OEM may be able to customize its service to meet your needs. Please speak with a conference manager for specifics.