A number of university policies are designed to guide clients using Mason facilities. It is important to be familiar with and to adhere to these policies when having an event at Mason. Below please find policy links to some of the most important information.
Admin Policy 1103 – to learn more about space utilization, priorities and fees
Student Center Cancellation Policy – Events in Student Centers not cancelled within three business days of the event will incur a late cancellation fee of $75 for each large meeting space and $25 for each small meeting space. Events cancelled with less than 24 hours notice will incur a fee of $100 for each large meeting space and $50 for each small meeting space.
If the group is a “no show,” a fee of $100 for each large meeting space and $50 for each small meeting space will be assessed.
Events clearly labeled as “Rain Location” in 25Live will not be charged any feeds if the client ends up not needing the rain location site. This will not be considered a “no show.”
Sponsorship Request Form – When you have filled out this form, return it to the Office of Events Management (fax 3-2112)
Sign Policy – information for clients who want to post directional signs
Catering/Food Policy – information for clients wishing to have food at their events
Alcohol Policy – All alcohol served on campus must be served by an Approved Caterer with the appropriate ABC liquor license. Location of the event with alcohol must be approved in advance.
Special Occasions catering (Sodexo) has the appropriate licenses.703-993-3302; Catering.gmu.edu
Inclement weather policy – If the university is closed due to inclement weather, events are canceled.
Feel free to talk with an event manager for more details. Most of all …enjoy your event!