External Clients

WELCOME TO MASON,

Thank you for considering hosting your event on one of our campuses. We have spaces to accommodate events ranging from corporate meetings to large banquet dinners.

Please check out our Room Guide, for the various spaces our office schedules and our Rate Card for the costs for these rooms. Spaces range from ~ $150 – $2500.  We have spaces of all sizes, so please check these out to determine what rooms will suit your needs.

  • Please note our rates have INCREASED as of September 1st. Any event already contracted will be grandfathered into their contracted rates. All new events will use the rates listed above.

You can also visit for photos of our Fairfax Campus and diagrams for our spaces. Visit here for diagrams of our spaces.

Once you have determined what spaces will suit your event needs: Please fill out the external client form. 

We require 5 business days to process all external event form requests.  If you have not heard back within 5 business days, please contact us.

If you have questions please contact our front desk at (gmuevent@gmu.edu), 703-993-2853.

Note: We require 10 business days to complete the contracting process.  

For other types of spaces on the Fairfax Campus and our Regional Campuses, please visit the respective links below:

Performing Arts Spaces:

Fairfax Center for the Arts

Hylton Performing Arts Center (Prince William – Science and Technology Campus)

Recreation & Athletic Spaces: 

Arlington Campus

Prince William – Science and Technology Campus

Smithsonian-Mason School of Conservation

Potomac Science Center

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Please note: All events at GMU are required to carry insurance and provide George Mason with a Certificate of Insurance that names the University as “Additionally Insured” (Or the Certificate Holder). 

The insurance requirements are as follows:

  • Commercial General Liability in an amount no less than $1M per occurrence with a $2M aggregate
  • If minors are present, Sexual Abuse and Molestation in the amount of no less than $1M with a $2M aggregate
  • If you will be driving people around on campus for the event, Commercial Automobile Liability in the amount not less than $1M per occurrence
  • Workers Compensation in an amount not less than that prescribed by statutory limits
  • AND an Umbrella/Excess policy in an amount not less than $1M to apply OVER and ABOVE the above insurances.

At all times during this Agreement Client shall maintain the following insurance coverage:

  • Commercial General Liability in an amount not less than $1,000,000 per occurrence with a $2,000,000 aggregate;

We realize, many of our clients do not have formal event insurance with their companies.  In order to assist we have partnered with TULIP (SPECIAL EVENT INSURANCE).  You can visit this site to get an insurance quote based on your event. http://risk.gmu.edu/insurance/tulip-special-event-insurance/

We encourage all clients, to find out the costs of the insurance prior to going to contract.  Once a contract is signed, the insurance is due within 30 business days, and no later than 30 business days of the event. Failure to provide the insurance, is a breach of the contract – thus canceling the event. If this happens, no deposits are refundable.

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Approved Catering

All events that serve food on any George Mason University campus, must follow the Approved Catering Rules.

  • All caterers must be on our approved caterer list.
  • Any caterer NOT listed can apply to become an approved caterer. This must be completed 30 days prior to your event start date.
  • All clients are required to let the Booking manager know which caterer they are using within 15 days of the event.
  • All clients are required to hire a caterer or a licensed bartender for any/all alcohol services.  If this group is NOT on the approved caterer list, they will need to be added. They will also need to present a COI that has “George Mason University Board of Visitors, its officers, officials, employees and volunteers” as ADDITIONALLY INSURED.

Please visit our Approved Catering Page for more details.