External Clients

WELCOME TO MASON

Thank you for considering hosting your event on one of our campuses. We have spaces to accommodate events ranging from corporate meetings to large banquet dinners.

IMPORTANT NOTE REGARDING COVID-19 FOR EXTERNAL CLIENTS: 

If you are interested in renting space on our Fairfax Campus, please see below.  Please note our staff is currently teleworking so allow an additional 2-3 business days for a response.

George Mason University is dedicated to keeping our campus community safe. We will be following the Governor’s Guidelines.  In order to do so we have adjusted some of our procedures, altered our spaces.  For information on what Mason is doing to protect our community and our guests, see the following links.  

FALL 2020 Rates/Guide. Due to Covid-19 and the Governors Orders, we have blocked off certain spaces for events and have had to adjust our layout options. We also have options to rent parking lots, rates vary based on lots and dates/times.

For future events, Please see our Room Guide and Rate Card. Spaces range from ~ $150 – $3600.  We have spaces of all sizes, so please check these out to determine what rooms will suit your needs.

CLICK HERE for  photos of Fairfax Campus and diagrams for our spaces. The diagrams listed on this site are for Fall ’20 and include social distancing requirements. If you are looking for a specific type of layout, let us know we may have one we can show you.

For future events, Click here for diagrams of our spaces.

Once you have determined what spaces will suit your event needs: Please fill out the external client form. 

We require 5 business days to process all external event form requests.  If you have not heard back within 5 business days, please contact us.

If you have questions please contact Lesley Irminger at lirminge.gmu.edu or (703) 993-2124.

Note: We require 10 business days to complete the contracting process.  

 

For other types of spaces on the Fairfax Campus and our Regional Campuses, please visit the respective links below:

Performing Arts Spaces:

Fairfax Center for the Arts

Hylton Performing Arts Center (Prince William – Science and Technology Campus)

Recreation & Athletic Spaces: 

Arlington Campus

Prince William – Science and Technology Campus

Potomac Science Center

Point of View International Retreat & Conference Center

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Please note: All events at GMU are required to carry insurance and provide George Mason with a Certificate of Insurance that names the University as “Additionally Insured” (Or the Certificate Holder). 

The insurance requirements are as follows:

  • Commercial General Liability in an amount no less than $1M per occurrence with a $2M aggregate
  • If minors are present, Sexual Abuse and Molestation in the amount of no less than $1M with a $2M aggregate
  • If you will be driving people around on campus for the event, Commercial Automobile Liability in the amount not less than $1M per occurrence
  • Workers Compensation in an amount not less than that prescribed by statutory limits
  • AND an Umbrella/Excess policy in an amount not less than $1M to apply OVER and ABOVE the above insurances.

At all times during this Agreement Client shall maintain the following insurance coverage:

  • Commercial General Liability in an amount not less than $1,000,000 per occurrence with a $2,000,000 aggregate;

We realize, many of our clients do not have formal event insurance with their companies.  In order to assist we have partnered with TULIP (SPECIAL EVENT INSURANCE).  You can visit this site to get an insurance quote based on your event. http://risk.gmu.edu/insurance/tulip-special-event-insurance/

We encourage all clients, to find out the costs of the insurance prior to going to contract.  Once a contract is signed, the insurance is due within 30 business days, and no later than 30 business days of the event. Failure to provide the insurance, is a breach of the contract – thus canceling the event. If this happens, no deposits are refundable.

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Approved Catering

All events that serve food on any George Mason University campus, must follow the Approved Catering Rules.

  • All caterers must be on our approved caterer list.
  • Any caterer NOT listed can apply to become an approved caterer. This must be completed 30 days prior to your event start date.
  • All clients are required to let the Booking manager know which caterer they are using within 15 days of the event.
  • All clients are required to hire a caterer or a licensed bartender for any/all alcohol services.  If this group is NOT on the approved caterer list, they will need to be added. They will also need to present a COI that has “George Mason University Board of Visitors, its officers, officials, employees and volunteers” as ADDITIONALLY INSURED.

Please visit our Approved Catering Page for more details.